Barnabas Aid – Legacy Administrator

Barnabas International is a large family of Christian ministries and charities focused on giving practical support to suffering, abandoned and persecuted Christians around the world. The ministry was founded in 1993, and since then, it has funded projects in more than 100 countries, providing hope and help to millions of our brothers and sisters in Christ. Some of our key projects include supplying food aid, medical supplies, educational and vocational training, Bibles, micro-enterprise, disaster relief, help for victims of violence, and support for pastors and church leaders. Barnabas Aid also provides advocacy for religious freedom, especially for persecuted and suffering Christians.

 

Barnabas is primarily a Christian ministry and a charity. Employees are expected to subscribe to the Vision, Mission, Value and Statement of Faith, and their work may be viewed as being vocational.

 

There is an occupational requirement for applicants to be practising Christians, who are engaged in their local church, in order to be able to carry out our roles.

 Overview of the Legacy Administrator role and the team

Barnabas Aid is looking for a detail-oriented and organised Legacy Administrator to join our International Support function within the Finance team. The Legacy Administrator will be responsible for managing all administrative aspects of legacy and will-related processes, ensuring the smooth and efficient handling of gifts received through bequests, wills, and estates. This role requires close attention to detail, accurate record-keeping, and a sensitive approach to working with legacy supporters and their families.

 Working closely with the International Finance Director, the Legacy Administrator will be a key point of contact for all legacy-related matters, providing crucial support to the organisation’s legacy income and ensuring compliance with legal and regulatory requirements. This role plays a vital part in ensuring that gifts left to Barnabas Aid are administered correctly and that supporters’ wishes are honoured.

 Main duties and responsibilities

• Legacy Administration:
  • Manage all aspects of legacy administration, including processing gifts received through bequests, wills, and estates.
  • Ensure accurate and timely recording of legacy donations in the charity’s financial records.
• Correspondence with Executors:
  • Liaise with executors, solicitors, and family members to administer legacy gifts in accordance with the deceased’s wishes, ensuring all relevant documentation is completed and filed correctly.
• Tracking Legacy Gifts:
  • Maintain accurate records of all legacy gifts, tracking their status and ensuring that payments are processed promptly.
• Compliance & Legal Requirements:
  • Ensure that all legacy-related processes are in compliance with relevant legal, regulatory, and tax requirements, including ensuring that Barnabas Aid is properly listed in wills and that the administration of legacies follows legal procedures.
• Reporting:
  • Provide regular updates and reports to the International Finance Director on the status of legacy gifts, including forecasts of legacy income.
  • Ensure all legacy income is accurately recorded in financial statements and reports.
• Donor Stewardship:
  • Support the Philanthropy Manager (based in the International Outreach department) in maintaining a high level of donor care and stewardship by ensuring all legacy supporters and their families receive appropriate communication and recognition of their gifts.
• Document Management:
  • Ensure all legacy-related documents, such as wills, correspondence, and legal documents, are securely stored and easily accessible for future reference.
• Collaboration with Teams:
  • Work closely with the Philanthropy Manager, the International Finance Director, and the communications team to ensure smooth administration of legacy gifts and that the wishes of legacy donors are respected.
• Internal Processes & Improvements:
  • Identify opportunities to streamline legacy administration processes and work with the Finance team to implement improvements where necessary.

·       Sensitive Handling:

o   Handle all legacy-related matters with the utmost sensitivity and discretion, recognising the emotional nature of legacy gifts and respecting the wishes of both the donor and their family

Other duties

The above is not an exhaustive list of duties. From time to time, the employee may be asked or required to carry out other additional tasks, or duties, over and above their usual day to day activities. Employees are expected to work collaboratively to support the overall work of Barnabas Aid.

 Knowledge , Skills and Experience

Essential

• Legacy Administration:
  • Proven experience in handling legacy and will administration, including dealing with estates, executors, and solicitors.
• Attention to Detail:

o   High level of accuracy and attention to detail, particularly in record-keeping, documentation, and financial transactions.

o   Sound judgement and problem-solving skills

• Legal & Compliance Knowledge:
  • Knowledge of the legal and regulatory aspects of legacy giving, including inheritance law, estate administration, and tax implications.
• Financial Acumen:
  • Understanding of basic accounting principles and experience with financial systems for recording and reporting income.
• Data Management:
  • Competence in using database management systems (CRM or similar) to track legacy gifts and associated correspondence.
• Communication Skills:
  • Strong written and verbal communication skills, with the ability to interact with donors, family members, executors, and other stakeholders in a professional and sensitive manner.
• Confidentiality:
  • Ability to maintain strict confidentiality when handling sensitive information regarding legacy gifts, donors, and their families.

·       Christian Faith:

o   A personal commitment to the Christian faith is essential, as this is an occupational requirement.

Desirable

·       Educational Qualifications: A degree or equivalent qualification in a relevant field (e.g., Finance, Law, or Administration) and/or equivalent experience in a similar administrative or financial role.

·       Experience in legacy administration, preferably within a charity or not-for-profit context.

·       Experience in financial administration, with a strong understanding of financial processes and record-keeping.

·       Experience working with solicitors, executors, or estate administrators is highly desirable.

·       Knowledge of gift administration systems or databases is beneficial.

·       Previous experience working within a Christian organisation or faith-based context is desirable.

 Person specification

·       Personal resilience and adaptability

·       Discretion and sensitivity with understanding of issues of confidentiality

·       A flexible approach to work, with a cooperative and collaborative attitude, ensuring excellent standards of service are maintained at all times

 From time to time, additional training, including safeguarding training, may be required.

The offer of employment will subject to the appropriate pre-employment checks such as references, qualifications, DBS criminal records, and eligibility to work in the UK.

 Barnabas Aid provides our staff with a welcoming and inclusive workplace that enables everyone to develop and to do their best work collectively and individually. Join us and you will find a friendly and vibrant workplace with a positive outlook on the future.

 Other Information

This role requires the post-holder to be based in the Swindon office full-time. Occasional national and international travel will be required for meetings, events, and field visits to see the charity’s work first-hand.

Closed on 30 July 2025

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