Dogs Trust – Legacy Administrator
Job listing
Job Title: Legacy Administrator
Organisation: Dogs Trust
Salary: £28,700 per year + benefits
Contract Type: Full time
Hours: 35 per week
Location: London (Hybrid)
Closing Date: 12 September 2025
Are you highly organised with great attention to detail?
We are looking for a Legacy Administrator to support the administration of gifts left to the charity. This vital role helps ensure that Dogs Trust receives the legacy income needed to continue our life-saving work with dogs, while working closely with colleagues across the Legal Department to keep the charity operating smoothly and effectively.
What does this role do?
- Process incoming legacy notifications, including handling post, opening new files on the First Class 4 database, and accurately inputting data from solicitors and Smee & Ford reports.
- Manage a caseload of pecuniary, specific, and straightforward residuary legacies, ensuring timely receipt of income and accurate record-keeping.
- Represent and protect the charity’s interests in correspondence with solicitors, other beneficiaries, and members of the public.
- Responding to queries via phone and the Legacies inbox and escalating significant issues where needed.
- Maintain up-to-date and accurate records on the First Class 4 database, ensuring all legacy cases are regularly reviewed and progressed.
- Support with reporting, financial administration, and the management of specific gifts, including obtaining valuations and advice to maximise income for the charity.
- Process and allocate all legacy income accurately
- Provide administrative support to the team and help with other ad hoc tasks as needed
Could this be you?
With proven administration skills preferably gained in a charity or another regulated sector you will have excellent written and verbal communication skills and experience of drafting professional correspondence to solicitors and surveyors. Certificate in Charity Legacy Administration is desirable.
What does this team do?
The Legal Department sits within the Finance, Legal & Governance Directorate and is responsible for overseeing all legal matters relating to the charity’s operations and activities, ensuring compliance with applicable laws, managing legal risks, and providing strategic advice across a wide range of issues. The department works closely with senior leadership, trustees, and external legal partners to navigate complex legal challenges, and is also responsible for Legacy Administration.
About Dogs Trust
We love dogs. That’s why we do whatever we can to make sure every four-legged friend gets the love they deserve. We’ll never put a healthy dog down, so our work is focused on helping dogs in need, supporting owners every step of the walk, and creating a better world for dogs in the future. It’s what we’ve been doing since 1891 and how we’ve grown to become the UK’s leading dog charity, helping 12,000 loyal friends find their forever homes every year.
Closed on 12 September 2025